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Job Description: Project Coordinator

Pay: $15 – $25 per hour
Work hours: 8:00 am – 5:00pm – Monday through Friday – Some weekends and overtime as needed

Primary Job Function: To manage the day to day Commercial and RNC scheduling operations, ensure that jobs are ready for installation. Company purchasing duties per the company’s purchasing procedures. Responsible for contacting customers regarding scheduling, scheduling subcontractors and inspections. Responsible for coordinating communication between installers, field supervisors, customers, vendors and the office.

Reports To: Installation Manager

Daily, weekly, & monthly duties:
Check paperwork and timecard from previous day’s job, notify project manager of any punch lists or uncompleted items.
Responsible for the schedule of all installers for commercial and RNC jobs
Responsible for contacting contractors and customers regarding schedule
Make copies of blue prints when needed
Get the information for submittals and cut sheets
Coordinate kick off meetings
Pull permits as required
Schedule and track inspections for permits
Schedule subcontractors and issue corresponding purchase orders
Purchase special orders and materials
Order parts list items requested by installers or project manager and order parts from staging parts form
Track Purchase Orders and delivery dates for the purchases made by yourself, the sales person and project managers
Enter dispatch in ESC for any work to be performed by the service department
Email installers at noon and follow up with phone call by 2:00 PM for job status and any parts needed
Turn over all materials list to warehouse with dates that it needs to be completed by
Send out following days’ schedule by 3:30 PM
Oversee and participate in inventory count
Assist in vehicle inventory
Schedule install vehicles for maintenance and repairs
Coordinate check out for tools, equipment and trailers
Do drawings or plans as required for permits and for installation of jobs
Assist estimators in quoting projects as needed
Additional duties as assigned

Performance Indicators: Certain key business indicators will measure the effectiveness of the Installation Coordinator. These include the following:

Timeliness in which new jobs are processed.
The degree to which jobs are scheduled in timely manner
The number of times that the installers paperwork is ready three days prior to installation
Customer compliments/complaints related to the timeliness of return calls to customers
Degree to which unproductive labor or lost time is minimized
Quantity of rush orders, will calls as a result of poor planning
Number of jobs held up due to material, equipment or fittings not ready.

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